A move comes with numerous tasks and responsibilities, especially when it comes to returning the rental apartment. To ensure everything goes smoothly, here is a comprehensive checklist for the apartment handover, including notice of termination and registration changes.
1. Write the Termination Letter and Adhere to the Notice Period
To terminate the rental agreement, you must submit the termination letter in writing to the responsible property management. It is important to observe the notice period, which is typically three months in Austria, unless otherwise stated in the lease agreement. In your termination letter, specify the desired move-out date and request written confirmation from the property management regarding the receipt of the notice and the end of the rental agreement.
The termination can be sent by post, as a registered letter, or via email, provided the landlord or property management accepts email as a form of termination. If sending by email, it is advisable to request a confirmation of receipt to ensure that your termination has arrived on time.
2. Completely Vacate the Apartment and Restore It to Good Condition
According to most rental agreements, you must return the apartment in "proper condition." This means the apartment must be empty and broom-clean. Be sure to remove all personal belongings and avoid leaving any damage beyond normal wear and tear. If you have painted the walls a different color during your tenancy, it is usually necessary to repaint them in neutral white—specific requirements can be found in the rental agreement.
3. Return All Keys
Make sure to return all keys that you received at the start of the tenancy or had copied during your time in the apartment. This includes the main keys, mailbox keys, cellar keys, and garage keys. If any keys are missing, the property management may require you to cover the cost of replacing the locks.
4. Check the Functionality of All Fixtures and Appliances
Before the handover, check the functionality of all fixtures and appliances that belong to the apartment, such as light switches, faucets, radiators, and any built-in appliances. If there are any defects, inform the property management to ensure a smooth handover and avoid potential misunderstandings.
5. Report Known Damages in Advance
If you are aware of any damages to the rental property that occurred during your tenancy, inform the property management in advance. This helps avoid unpleasant surprises during the handover and potential extra costs for unreported issues. Minor damages, such as holes in walls or scratches, can usually be repaired by you beforehand.
6. Schedule the Apartment Handover Appointment
Once the apartment is ready for handover, contact the property management to schedule a final inspection appointment. It is often helpful to arrange a preliminary walkthrough to address any uncertainties and prevent misunderstandings. For the final handover, the property manager typically prepares a handover protocol that documents the apartment's condition at the time of return. This protects both parties from future claims.
7. Update Your Address with the Registration Office
Don't forget to update your address with the relevant registration office after moving. In Austria, you are required to register at your new residence within three days of moving. As part of this process, you can also provide your new address to banks, insurance companies, and your employer to ensure that important correspondence reaches your new home.
v With this checklist, you are well-prepared for the apartment handover. Taking care of these steps carefully and in a timely manner makes the move easier and ensures a smooth conclusion to your rental agreement.